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Device Management

BYOD (Bring Your Own Device)

Estimated reading: 2 minutes 165 views Contributors

Purpose

Ensure the security and confidentiality of company data in alignment with the Personal Information Protection and Electronic Documents Act (PIPEDA) when accessing company resources via personal devices.

Scope

Applicable to all clients and their employees of DigiBandit IT Services intending to access company resources (e.g., email, files, applications) on personal devices like cell phones, laptops, or tablets.

Policy Highlights

  • Device Registration and Approval: Employees must gain approval and register their devices with DigiBandit IT Services’ IT management system before accessing company resources.
  • Security Requirements: Mandates up-to-date antivirus software and security patches on personal devices, alongside strong passcodes or biometric locks and enabled device encryption.
  • Data Access and Storage: Enforces controlled access to sensitive data and prohibits unencrypted company data storage on personal devices. Cloud storage must comply with PIPEDA and company policies.
  • Remote Wipe and Device Management: Authorizes DigiBandit IT Services to wipe company data from personal devices remotely under specific conditions to protect sensitive information.
  • Compliance and Monitoring: Stipulates device usage monitoring for policy compliance, with potential revocation of company resource access for non-compliance.

Procedure Overview

  1. Request for Access: Employees must submit a request to managers and IT administrators for personal device access to company resources.
  2. Device Assessment and Registration: IT administrators will assess device security compliance before registration in the IT management system.
  3. Security Setup: Administrators will assist employees in implementing necessary security measures, such as encryption and passcodes.
  4. Access Provisioning: Based on roles and needs, limited access to company resources is granted, with training provided on secure data handling.
  5. Ongoing Monitoring and Compliance: Regular audits and periodic policy reminders are included to ensure continuous compliance.

Acknowledgment

Employees must acknowledge understanding and agreement to adhere to the policy.

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